Keep copies of all communication between you and your tenants. It's a good idea to keep a folder of information relating to each tenancy, so that you have everything together in one place. If you do end up in a dispute with your tenants, you will need to be able to provide evidence to a court to show your side of the story.
The following checklists and letters can help you to manage your rental business and communicate effectively with your tenants.
Checklists and flowcharts
- Preparing a property for letting checklist
- Does your property need a Certificate of Fitness
- Due Process flowchart
Sample documents
Guidance
- NIHE Good Practice Guidance for managing HMO
- Enforcement action available to councils
- Rights of different private tenants
- HMRC tutorial explaining landlords' tax obligations
Communicating with your tenants
- Letter arranging to carry out repairs
- Letter querying missed or late payment of rent
- Letter to tenants to establish intentions at end of fixed term
Ending a tenancy
- Notice to Quit for periodic tenant
- Notice to Quit at end of fixed term
- Notice to Quit if there has been a breach of agreement
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