Published on Housing Advice NI (https://www.housingadviceni.org)

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Tools to help landlords

Keep copies of all communication between you and your tenants. It's a good idea to keep a folder of information relating to each tenancy, so that you have everything together in one place. If you do end up in a dispute with your tenants, you will need to be able to provide evidence to a court to show your side of the story.

The following checklists and letters can help you to manage your rental business and communicate effectively with your tenants.

Checklists and flowcharts

  • Preparing a property for letting checklist [1]
  • Does your property need a Certificate of Fitness [2]
  • Due Process flowchart [3]

Sample documents

  • Sample Rent Book [4]
  • Sample inventory [5]

Guidance

  • Enforcement action available to councils [6]
  • Rights of different private tenants [7]
  • HMRC tutorial explaining landlords' tax obligations [8]

Communicating with your tenants

  • Letter arranging to carry out repairs [9]
  • Letter querying missed or late payment of rent [10]
  • Letter to tenants to establish intentions at end of fixed term [11]

Ending a tenancy

  • Notice to Quit for periodic tenant [12]
  • Notice to Quit at end of fixed term [13]
  • Notice to Quit if there has been a breach of agreement [14]

Deposit

  • Letter returning deposit in full [15]
  • Letter returning deposit less deductions [16]

Source URL: https://www.housingadviceni.org/advice-landlords/tools-help-landlords

Links
[1] https://www.housingadviceni.org/sites/default/files/Preparingpropertychecklist.pdf
[2] https://www.housingadviceni.org/sites/default/files/documents/Fitness%20Cert_0.pdf
[3] https://www.housingadviceni.org/sites/default/files/DueProcess.pdf
[4] https://www.housingadviceni.org/sites/default/files/Rent_book.pdf
[5] https://www.housingadviceni.org/sites/default/files/Inventory_tagged12.pdf
[6] https://www.housingadviceni.org/sites/default/files/Enforcement.pdf
[7] https://www.housingadviceni.org/sites/default/files/RightsPT.pdf
[8] http://www.hmrc.gov.uk/courses/syob2/letting/index.htm
[9] https://www.housingadviceni.org/sites/default/files/Arranging_repairs.pdf
[10] https://www.housingadviceni.org/sites/default/files/Missed_rent_letter.pdf
[11] https://www.housingadviceni.org/sites/default/files/Expiry_fixed_term.pdf
[12] https://www.housingadviceni.org/sites/default/files/NoticetoQuit.pdf
[13] https://www.housingadviceni.org/sites/default/files/NOTICEtoQUIT_Fixed_term_expiry.pdf
[14] https://www.housingadviceni.org/sites/default/files/NoticetoQuit_breach.pdf
[15] https://www.housingadviceni.org/sites/default/files/ReturningDeposit_NOdeductions_t.pdf
[16] https://www.housingadviceni.org/sites/default/files/ReturningDeposit_lessdeductions.pdf